Administrative Assistant II
Administrative Assistant II - 50% FTEUSC Marshall School of BusinessBrittingham Social Enterprise LabThe Brittingham Social Enterprise Lab (BSEL) is a Center of Excellence at the USC Marshall School of Business that equips students, faculty and staff with business skills and resources to develop market-based solutions to the wicked problems of the 21st century. Through education, community building, research and professional development, the Lab serves as the hub for social entrepreneurial efforts at the university.Founded in 2008 and endowed in 2014 through a gift from the Brittingham Family Foundation, the Lab is one of the world’s leading research and teaching institutions on social enterprise, providing students across the university and beyond with a foundation in the context and practice of market-based approaches to social issues. Co-curricular programs provide focused, cohort-based support for students committed to pursuing careers in social impact. The Lab also engages in ground-breaking research while bringing in numerous leaders through its Jacobson Family Sustainable Impact Lecture Series. For more information about the Brittingham Social Enterprise Lab, visit www.marshall.usc.edu/BSEL.Job SummaryReporting directly to the Assistant Director, this exciting role will engage directly in supporting the maintenance and growth of the BSEL office. As the Administrative Assistant II, you will be responsible for ensuring our administrative systems and logistics run smoothly and efficiently. This role is an on campus part-time role at 50% effort.Responsibilities and Duties: Office Management -Maintains the BSEL office calendar-Assists the BSEL team by overseeing the office operations including ordering and stocking supplies, assisting with upkeep of our office equipment and submitting maintenance and facilities requests-Provides occasional team meeting support (notetaking, follow-up coordination, and scheduling)-Works in partnership with Assistant Director to onboard and manage student workers-Develops systems to improve initiative and create more efficient systems. Financial-Oversees procurement process to strategically source, contract, and pay for goods, services, and equipment for the office and BSEL programs-Manages monthly budget reconciliation and owns financial record keeping-Submits invoices, internal service deliveries, staff travel expenses via Workday and Concur-Monitors budget and assists with budget preparation by gathering historical data, reporting on variances and preparing budget projections, as requested.Event Support -Submits room reservations and parking permit requests for BSEL events-Coordinates with vendors for sites, facilities, catering, and guest accommodations-Submits events to USC posting boards and digital screens-May occasional assist with evening or weekend events, with advance notice and adjusted work hours-Assists with the production and distribution of promotional materials including digital ...