Accounts Payable Specialist
RESPONSIBILITIES
1. Process all invoices (communicate with departments at assigned locations):
Process Accounts Payables under company payment terms, ensuring appropriate authorization per company policy
Adhere to department procedures, ensuring documentation is accurate
Meet with other departments as needed to resolve invoice issues
Involve higher levels of management to resolve issues
Ensure vendors are paid on time and accurately
Maintain files for invoices and reports
2. Follow-up on all problem invoices
Visit assigned location for business understanding and issue resolution as needed
Gather all necessary information and data (ex: packing slips, names, dates, documentation, system data)
Sort out misunderstandings with vendors
Get authorization to pay invoice
Ensure procedures are followed in an accurate and timely manner (ex: received and entered into system)
3. Perform Month-End Tasks (Journal Entries & Balance Reports):
Follow checklist for schedule and organization of all Month-End Tasks
Create Journal Entries per checklist
Reconcile accounts
- Resolve issues as needed
Prepare analyses
Archive reports/documentation as required
4. Support Finance Department – as needed
Create standard reports
Support Fixed Asset Accounting
Support Expense Reports and Corporate Credit Card issues
5. Kaizen Activity (Continuous Improvement)
Perform TPS activities and methods to identify root causes
Identify trends of waste (effort, supplies, etc)
Work with other departments as needed
Recommend and implement improvements
Follow-up to confirm that countermeasures resolved issues
Maintain 5 – S work environment, ensuring safety and organization
Other duties as assigned.